PropMIS

What is PropMIS?

PropMIS is a property management platform built from the ground up with AI at its core. It replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails — all in one unified system. Designed for HOA management companies and self-managed boards, PropMIS uses AI to automate daily busywork like scanning payments, violations, and work orders, then delivers a concise briefing on what needs attention first.

Who it's for

• Property management companies — manage one community or ten from a single platform with AI handling the repetitive oversight.
• Self-managed HOA boards — get professional-grade tools at $99/mo without needing a management company or consultants.
• Vendors serving HOAs — join the vendor network to receive bid requests, submit competitive proposals, and track compliance documents in one place.

Key features

AI manager briefing

Every morning, PropMIS scans payments, violations, and work orders across your entire portfolio. It then tells you exactly what needs attention first — overdue payments, pending bid reviews, or communities that are all clear.

Payments that match reality

Stripe online payments with AutoPay are fully integrated, and late fees apply automatically. You can use Stripe when you want it or manual payments when you don’t — every payment lands in the same per-unit ledger.

Vendor marketplace with compliance tracking

Post RFPs and let vendors compete with transparent pricing you can compare side-by-side. Track work orders, contracts, invoices, and vendor compliance documents like W9s, insurance certificates, and licenses — with expiry alerts so you know every vendor’s status before assigning work.

Board-ready transparency

Approval workflows for work orders, bids, and violations come with configurable thresholds. Every approval, payment, and notice is tracked in a complete audit trail, with role-based access and clear permission boundaries.

What stands out

AI is included in every PropMIS plan — management companies can offer it to communities as a managed service and create a new revenue line at zero additional cost.

That’s a rare combination: built-in AI that doesn’t just save time but also opens a new income stream. PropMIS includes per-community usage metering, so you can set overage thresholds, generate monthly reports, and bill communities for what they consume. The AI features — document Q&A, manager briefings, and AI-drafted notices — can be bundled into your management fee or offered as a standalone service at whatever price you set.